Payment Terms :

• 30000 INR per person deposit amount at the time of booking & it’s a non-refundable at any circumstances
• 2nd Part of Payment will be in next 15 Days after Booking.
• Remaining Payment will clear before 30 Days of Departure dates.
• ROE will be calculated @ final payment.
• GST 5 % is applicable on Total Tour Cost.

Cancellation Policy :

• Before 45 To 26 Days Of Departure Deposit Amount Will Be Non-Refundable.
• From 25 Days to Departure Date Full Tour Cost Will Be Non-Refundable.

Important Notes: 

• Subject To Ahmedabad Jurisdiction.
• Airlines :
  • We Can Not Make Seat Selection In Group Tour From Our End If Guest Wants To Seats Together Guest Have To Inform At Boarding Counter At Airport For Same.
  • The Internal Airline Used Are LCC, No Food Will Be Served On Board. It Allows Only 20 Kg Check In Luggage And 07 Kg Cabin Luggage. Excess Baggage Charged Will Be Bear By Guest .
• Meals :
  • There Will Be American Or Continental Breakfast Serve At The Hotel And Best Voyage Pvt. Ltd. Cannot Make Any Changes In The Breakfast.
  • Lunch/Dinner Wherever Provided On Tour Is Pre-Set Menus By The Restaurants. The Meal Type Selected By The Guest Such As Veg. / Non. Veg. Is Subject To Availability At Restaurants Or Airlines.
• Child Policy :
  • CNB : 3 - 6 Year Child With No Bed. Please Note There Will Be No Bed For The Child In The Room.
  • CWB : 6 - 11 Year With Bed. There Will Be Extra Bed For The Child In The Room.
• Hotel Policy :
  • Check In : Check In Time Is 15:00 Hrs.
  • Check Out : Check Out Time Is 11:00 Hrs.
  • Given Package Cost Is On Basic First Category Room. If Guest Want To Upgrade Room Category Supplement Cost Will Be Bear By Guest.
  • If Guest Want To Do Early Check In Or Late Check Out There Will Be Supplement Cost And Bear By Guest.
• Vehicle Policy :
  • During Sight Seeing Driver Will Try His Best To Park As Much Closer He Can, From There Guest Has To Make His Way By Walk Or They Have To Make Their Own Transfer If Require Any.
  • Incase Of Coach Breakdown Best Voyage Pvt. Ltd. Will Do Their Best Effort To Fix The Problem As Soon As Possible. But Make Sure There Will Be No Refund For Inconvenience Cause.
  • Request To All Guest Please Don’t Leave Any Unattended Item In Vehicle While Leaving The Vehicle. We Best Voyage Pvt. Ltd. Are Not Responsible For Any Loss Or Damage.
  • There Is No Specific Seat Allocation. Will Be Allocate First Cum First Serve Basis.
• Direct Joining Guest Have To Arrange Hotel Transfer For Check In & Check Out Day By Them Self.
• Operation Of A Group Tour Is A Subject To Minimum Participation Of 20 Paying Adult Passenger.
• Any Increase In Visa Fee /Airfare / Fuel Price / Change In Government Regulations Taxes Etc. Will Affect Your Tour Cost.
• Tour Itinerary Will Be Strictly Follow As Per Timing. In Unavoidable Situation Our Tour Manager Can Make Changes With The Concern Of Head Office.  Tour Manager Is Not Authorize To Make Changes In Itinerary As Per Guest Convenience.
• In Case Of Any Deportation Due To Immigration And Custom Clearance Best Voyage Pvt. Ltd. Will Not Be Responsible. There Will Be No Refund For Tour Package.
• Optional Sight Seeing Have To Be Pre-Book With An Additional Cost.
• There Is No Refund For Any Unutilized Services.
• Itinerary Cost Is Per Person On Twin Sharing Basis. It Include Only Those Activities Which Are Listed In The Same.
• Itinerary Cost  Does Not Include Any Personal Nature Expenses. Such As Tips, Misc. Expenses, Laundry, Liquor, Porterage Etc…
• International Tour Guest Must Have To Reach Airport Before 3 Hrs. Of Departure Time.
• For NRI –Passengers Staying In India For More Than 180 Days Will Have To Take Police Clearance Certificate From Commissioner Of Police For Which BEST VOYAGE PVT LTD Will Not Be Responsible. Passengers Are Requested To Submit Xerox Copy Of Passport Along With Page Showing Arrival Stamp In India. 
• Website / Brochure Accuracy :
  • We Are Trying Our Best To Make The Contents Of The Brochure/Website As Accurate As Possible And Print It Much Ahead Of Actual Travel Period. It Describes Services/Amenities That Are Available Under Normal Circumstances. However Events, Circumstances And Factors Beyond Our Control Like Traffic, Bad Weather, Fairs, Festivals, Strikes, Cancellation/ Re-Routing/Rescheduling Of Flights, Rail Or Roadways, Closure At A Place Of Sightseeing Can Affect The Availability Of Services And Necessitate Change Of Routes. It May Even Necessitate Stay In Hotels In Alternate City Or Away From The One Mentioned In The Brochure/Website. While Every Effort Is Made To Maintain Our Services And Follow The Itinerary In The Brochure/Website, In Few Unavoidable Instances We Reserve The Right To Alter, Amend, Change Or Modify The Tour Package, Itineraries, Tour Schedule, Travel Plan, Sightseeing. Where We Come To Know Of The Changes/Events Sufficiently In Advance We Will Notify You During Booking Or Prior To Departure. Otherwise Our Tour Manager Or Local Representative Will Inform You Of The Changes On The Spot And We Solicit Your Full Co-Operation In Accepting Such Circumstantial Changes.
• Terms & Conditions As Per Company Policy.

• Original Passport with old passport :
  • Passport should be valid for 06 months from the date of travel & minimum 03 blank pages for visa stamping
• Visa Application Form :
• 04 recent photographs :
  • 35*45 mm size, white background, matt finish & 70% face image & not used in previous visa)
  • Photograph should not be more than 3 months old 
• Business letter head (Letterhead must be in English) and visiting card : 
• Evidence of Sufficient Funds : 
  • 06 months bank statements with balance of Rs. 30,000/- Per person. Also with sign & stamp on each page. And Bank balance Certificate  
  • Last 01 year Income Tax Return
  • N.O.C. letter from Employer/School/University stating name, passport no & duration of stay (Original) in English 
  • Birth Certificate for Minor Child in English 
  • Notarized letter of consent for minors (below 18 years of age) travelling alone or with one of the parents, and a full birth certificate 
• Note: If Birth Certificate is in Gujarati than translate in English & notarized.
• Important Note:
  • Republic of South Africa has issued a new advisory for tourists accompanied with children. Effective from 1st June 2015, such tourists would now need to fulfil a few simple requirements when travelling to and from the country. 
• Whenever an adult travels with a child, he or she has to produce amongst others an unabridged birth certificate in respect of that child at any South African port of entry. This applies to: 
  • South African travellers travelling internationally and returning to the Republic from another country 
  • Foreign nationals travelling to and from the Republic who require a visa to visit South Africa 
  • Foreign nationals travelling to and from the Republic who do not require a visa to visit South Africa 
• Requirements for different situations are explained below:
• Both parents travelling together who are accompanied by one or more children have to produce:
  • A passport and/or visa for each traveller, including every child 
  • An unabridged birth certificate of each child 
• Only one parent travelling with a child has to produce:
  • A passport and/or visa for each traveller, including every child 
  • An unabridged birth certificate of every child 
  • A recently dated affidavit from the other parent registered on the birth certificate of the child authorising him or her to enter into or depart from South Africa with the child
• OR
  • A court order granting full parental responsibilities and rights or legal guardianship in respect of any child to the travelling parent 
• OR
  • A death certificate of the other parent 
• A person travelling with a child who is not his or her biological child has to produce: 
  • A passport and/or visa for each traveller, including every child 
  • An unabridged birth certificate of the child 
  • An affidavit from both parents giving permission to travel with the child; alternatively an affidavit from one parent and death certificate or court order reflecting full parental rights having been conferred on the single parent 
  • Copies of the ID’s or passports of the parents or legal guardian of the child 
  • The telephonic contact numbers of the parents of the child. 
• An unaccompanied child has to produce: 
  • A passport and/or visa 
  • A letter or affidavit of consent from one or both his or her parents or legal guardian granting permission to the child to travel into or depart from South Africa 
  • In case only one parent provides proof of consent, that parent must also provide a copy of a court order in terms of which he or she has full parental responsibilities and rights in respect of the child 
  • A letter from the person who is to receive her or him in South Africa containing that person’s residential address and contact details in South Africa where the child will be residing 
  • A copy of the identity document or valid passport and visa or permanent residence permit of the person who is to receive the child 
  • Contact numbers of the parents or legal guardian of the child 
• Note : The South African High Commission, has made it mandatory to submit Original Yellow Fever Vaccination Card for the travellers who had visited yellow fever affected countries within last 12 months. 
  • Also, it is recommended to carry the Original Yellow Fever Vaccination Card while traveling to South Africa in order to produce if demanded by the department of health at the port of entry 
• Evidence of Proposed Tourist in South Africa : 
  • Day to day Itinerary on the letterhead of the Travel Agent, Hotel Confirmation, return confirm ticket 
• Note : The person who signs the invitation letter i.e. HR or Company Executive needs to provide a Valid attested Photo ID (latest 3months) copy by Commissioner of oaths. 
• Normal Process Time: 12 to 15 working days after submission in consulate/embassy.